Reviews, approvals and scheduling
Updated 24 Oct 2026Download PDF
Each article language moves through four states: Draft → In review → Approved → Published.
Asking for a review
In the editor choose Request review, pick a reviewer (or leave it open to any reviewer) and add a note. Reviewers see the request on the Reviews page and can approve or ask for changes with a comment.
Requiring approval
In Portal settings → Publishing workflow turn on Editors need an approved review before publishing. Editors then can't publish until a reviewer approves. Admins and owners can always publish, so an urgent fix is never blocked.
Scheduling
Set a publish or unpublish date and time in the article's settings panel. Useful for launch-day articles and for taking down a temporary notice.
Content review reminders
Set Remind owners to review articles every N days. When an article is due, its owner gets an email listing what needs checking, and the article appears under Reviews → Content review due. Publishing the article again resets the timer.
Stale articles
The AI studio lists articles that are probably out of date, using four signals together: a passed review date, age, "not helpful" votes, and AI answers citing the article that readers down-voted. One click drafts the fix for a person to check.